SCHOOL BOOKKEEPER

 

DEPARTMENT: School/Location Name

 

TERMS OF EMPLOYMENT: # Months (# Days)

 

SALARY:  Based on Bulloch County Schools salary/supplement schedule

 

FLSA STATUS: Non-Exempt

 

REPORTS TO:  School Principal

 

JOB CODE:  425

POSITION SUMMARY:

The School Bookkeeper is responsible for many areas related to purchase orders, accounts payable, bank deposits, bank reconciliations, school payroll, school budgets and various other school accounting related duties.  The responsibility of this position will be processing the areas listed above in an accurate and timely manner for the school system.  This position will also involve following necessary accounting processes and procedures, federal and state laws, and school system policies and procedures.   This position requires the ability to maintain deadlines and to manage a variety of tasks.  

 

REQUIRED QUALIFICATIONS:

• Combination of education and experience that equates to three years.  Education and experience must be in accounting or a related field.
• Experience and proficiency with computer applications.
• Possess the ability for attention to detail.
• Experience working with a diverse group of people.

• Embodies the core values of the district; relational, purposeful, reflective, resourceful, courageous and accountable.

• Must be able to satisfactorily perform essential functions of the position.  When appropriate, reasonable accommodations will be provided to afford persons with disabilities an opportunity to perform the essential functions of the position. 

 

• Must be able to provide a criminal background check with results that adhere to Bulloch County Board of Education Policy GAK(1).

 

 

PREFERRED QUALIFICATIONS:

• Business-related certifications.
• Business-related higher education degree.
• K-12 bookkeeping experience. 
• K-12 experience working with CSI/Smart Fusion software.

 

DUTIES AND RESPONSIBILITIES:

• Maintains a working knowledge of the State Chart of Accounts.
• Processes deposits, journal entries and budget amendments on the accounting software.
• Reconciles vendor statements to payments and resolves problems with vendor statements.
• Maintains school/location activity accounts.
• Prepares school/location payroll reports.
• Manages field trip requests, deposits and payments.
• Performs monthly bank reconciliations.
• Manages and monitors all purchase order processes.
• Processes all county invoices for the school/location.
• Processes and pays all school/location invoices.
• Performs timely bank deposits and records all monies collected appropriately.
• Maintains accurate and timely accounting records for all school/location activity accounts.
• Performs weekly reviews of county and school/location activity account balances.
• Prepares monthly budget and financial reports for school principal/supervisor.
• Performs other duties as requested. 

 

PERFORMANCE FACTORS: 

 

• Light Work:  Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and or a negligible amount of force constantly to move objects.  If the use of arm and/or leg controls requires exertion of force greater than that for sedentary work and the worker sits most of the time, the job is rated light work.
• Interaction with Others:  Ability to maintain, on a regular and consistent basis, relationships that are characterized by high expectations, teamwork, and collaboration.  Ability to be flexible relative to daily routines.  Ability to demonstrate sensitivity to the differences among diverse populations.
• Concentration:  Ability to maintain workflow and thought processes in the presence of frequent distractions.  Ability to ignore irrelevant sights or sounds and intrusive thoughts or stimuli.  Ability to manage multiple tasks simultaneously with only few or no errors.
• Stressful Circumstances:  Ability to produce quality work when short or unexpected deadlines are presented.  Ability to adjust work processes without incident when new and unexpected directions are given relative to a project that may be in process.  Ability to maintain composure and not compound a situation when interacting with persons who may be angry, demanding or otherwise less than polite.
• Independent Judgment:  Ability to complete work tasks without being given precise directions relative to work steps or the final project.
• Organizational Skills:  Ability to establish priorities, simultaneously manage multiple tasks; and deliver a quality work product by a designated deadline.
• Public Contact:  Ability to communicate professionally and effectively, both verbally and in writing, with superiors, colleagues, parents, and other individuals within and external to the school system.  Ability to demonstrate professionalism while interacting with others and to maintain constructive working relationships.
• Attendance and Dependability:  Ability to report to work at the scheduled time and to seldom be absent from work.  Demonstrate prompt and regular work attendance.  Process appropriate paperwork to authorize absences in accordance with school system procedures.  Ability to complete work in a timely, accurate manner and to be conscientious about work performance.

 

EVALUATION: Performance will be evaluated annually by the Superintendent or designated supervisor in accordance with Policy GBI - Evaluation of Personnel.

Job descriptions are designed and intended only to summarize the essential duties, responsibilities, qualifications, and requirements for the purpose of clarifying the general nature and scope of a position's role.  Job descriptions do not list all tasks an employee might be expected to perform.